Archi Sense Studio
Accounting & Administrative Assistant
archiSENSE is an interdisciplinary design firm based in Dubai. We are currently seeking a dynamic, professional and experienced administrative assistant that will help the Co-founders with daily duties as well aiding the office management when necessary.
The candidate will be responsible for general office accounting & administration such as report preparation, document/filing management, and supporting various projects and initiatives as directed by the manager.
Also to have strong communication, problem solving, graphic, writing/editing, organizational, and time management skills to join our team.
In addition to the administrative and office duties, we are looking for an individual that is comfortable performing networking and social duties, occasionally being the face of the company and representing the leaders of the company at events and meetings.
Responsibilities:
General administrative support
Schedule meetings and appointments
Provide general support to visitors
Support office manager when needed
Assist in hiring new employees and the onboarding process for new hires
Answering phones, mail management, dispatching and bank deposits
Order and maintain office supplies
Maintain Filing system including scanning and filing of paperwork, maintain proposals and contracts
Maintain and update resume database
Billing and invoicing to clients, contractors ,suppliers
Preparing Tax documents
Tracking and updating accounts receivable
General Bookkeeping
Payroll and timesheets
Maintain and update certifications and licenses
Assist in proposal creation and statement of qualifications
Create and maintain project sheets, brochures, presentations and other marketing material as needed
Additional duties include providing business development support to the executive staff.
Job Requirements:
Diploma or Certificate in Business, Accounting or related discipline
Must have experience performing majority of above-mentioned responsibilities
Must have good attention to detail and proofreading skills.
Excellent command of grammar, spelling, and composition/style.
The ability to work under tight deadlines with attention to quality, to organize proposal schedules and manage multiple deadlines and assignments.
Must be able to maintain excellent client and co-worker relations.
Excellent organizational, problem solving and time management skills
Must have strong written and oral communication skills.
Must be proficient with Microsoft Office, including MS Word, MS Excel, MS PowerPoint, and Quickbooks